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Can and should we develop a new system or buy an
established solution? Which of the information system solutions
available best meet our organization’s needs? Is the proposed
architecture consistent with our system environment and objectives?
How well does the functionality of the proposed solution match our
current and future business processes and meet the needs of
correctional staff? These are a few of the difficult questions you
or your organization face in procuring an information system.
 assists organizations
in managing and addressing such difficult questions when considering
the planning and acquisition of new or replacement information
system and resources. These services allow organizations to benefit
from our extensive experience in identifying requirements and
evaluating vendor proposals. For example, we currently maintain
comprehensive databases of functional and technical requirements, as
well as model contract language and evaluation processes. Components
of our expert services include:
 Business plan
development.
Feasibility
analysis.
Financial
planning, including long-range capital and cash flow planning.
Functional and
technical requirements definition.
Acquisition
planning and approach development.
Development of
solicitation materials (i.e. Request for Qualification, Information,
or Proposal).
Best practices
and vendor analysis.
Procurement
evaluation and process guidance.
Contract
development and negotiation.
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Our most recent procurement projects include the following:
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- MTG assisted Washington State Department of Corrections
with the development of a feasibility study, then with
preparation of a requirements and procurement document for
the new $30 million Offender-Based Tracking System (OBTS).
We identified and defined detailed system requirements and
developed a data model for OBTS as part of the procurement.
These work products were incorporated into an RFP that was
issued by the state using a two-phased procurement process.
- MTG performed a technical assessment of Wisconsin
Department of Corrections' business and technology needs,
preparation of a strategic plan, definition of technical and
functional requirements for the ICS, identification of
project priorities, and development of the project
implementation approach, with subsequent production of the
department’s RFP. We lead the department through the
procurement process with appropriate risk management
considerations to ensure compliance with the client schedule
and procurement laws. The expedited RFP development and
procurement effort to select a vendor was completed on
schedule in less than 3 months.
- MTG validated and updated functional requirements for
the state of Alaska's offender management and accounting
systems. This project involved defining and acquiring
replacement systems for outdated offender management and
accounting systems. Our role included identifying business
processes and information flows; documenting system
functional, technical, and operational requirements;
recommending whether the Alaska DOC should buy an
established software solution or custom-develop the new
system; writing an RFP; providing procurement assistance;
and providing project management support during system
implementation.
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- The California courts are seeking to effectively and
economically acquire court case management applications to
meet the needs of the 58 Superior Courts in the state. They
embarked on an effort to develop and deploy the required
application resources with assistance from the vendor
community. MTG is providing structure to the product design,
development, and deployment processes. In addition we are
providing assistance with defining and prioritizing the
functional and technical requirements for CCMS, and also
provided procurement and contract management assistance.
- MTG developed an RFP to acquire and implement an
integrated public safety system for Lewis and Clark County
and City of Helena, Helena, Montana. The client required
systems to support integrated computer-aided dispatch, law
enforcement records management, detention/jail management,
and fire/emergency medical services records management. MTG
provided a high-level market analysis to assess general
funding and support requirements, coordinated demonstrations
by selected public safety system vendors, facilitated
functionally oriented focus groups to establish
requirements, documented refined requirements for each
system, developed the RFP and evaluation methodology, and
assisted in the development of funding and support
strategies and requirements. The resulting RFP included
administrative, management, functional, and technical
requirements for an integrated public safety system.
- MTG assisted the Kansas Office of Judicial
Administration in developing a strategic direction for the
trial courts of Kansas. The engagement involved defining the
functional and technical system requirements for a local
court case management and accounting application that could
be implemented by all 105 counties in Kansas. The methods
used for defining and prioritizing the wide variety of
requirements was a key factor in ensuring the adoption and
success of this system developed.
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