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Information Exchange Point Analysis

     
 

  assists clients with modeling and prioritizing their information exchanges between organizations and business functions.  By using proven techniques for information exchange point modeling, our clients have been able to establish a firm business case for information system integration.  To achieve the results our clients demand, we have used both internal exchange point modeling tools, as well as the Justice Information Exchange Model (JIEM) developed by SEARCH.  Our consultants have been trained by SEARCH personnel to use the JIEM tool, and they have extensive project experience using the tool.  This area of service includes components such as:

  • High-Level Information Exchange Modeling – We focus on defining the information exchanges between all involved criminal justice agencies.  This type of modeling is at a higher level and is often used as a base for defining the business case for information systems integration.

  • Detailed Information Exchange Modeling – We focus on defining the detailed dimensions of selected information exchanges.  In doing so, we identify the involved agencies, the decision points that trigger an exchange, the business rules dictating the exchange, and the data elements that compose the exchange.

  • Prioritizing Information Exchanges – Using criteria defined by the involved agencies, as well as the results of a cost-to-benefit analysis, we are able to clearly identify which exchanges would deliver the most benefit to the client if automated.

  • Data Architecture and Standards – In support of information exchange definitions, we assist our clients with the development of data architectures using data modeling and standard data element definitions.

  • XML Schema Definition – The result from our information exchange modeling approach is the automatic generation of XML schemas for documents included in the modeling efforts.

 

 
 

The benefits from our information exchange point analysis assistance are reflected in the following engagements:

 

 
 
  • MTG assisted the Administrative Office of the Courts for a large western state with the definition and prioritization of all the to and from court exchanges.  In addition, we defined the business rules, content, and applicable data standards of those exchanges that were deemed a priority.  To complete the documentation of the exchanges, our consultants were trained to use the Justice Information Exchange Model (JIEM) tool developed by SEARCH.
  • Using SEARCH’s Justice Information Exchange Model (JIEM) tool, MTG assisted a northwestern state in defining the criminal justice information exchanges that were good candidates for automation.  In addition, MTG also assisted in defining the technical architecture necessary to automate the selected exchanges and developed a detailed data architecture so that XML schema definitions were produced.

  • MTG assisted a large Midwestern county in the development of a 5-year plan for improving information sharing between criminal justice organizations within the city and county, as well as between the city, county, and state organizations.  As part of this plan, MTG identified the information access and exchange conversations between organizations within the context of the overall criminal justice process.  By completing this initiative, the client was able to strengthen its business case for an integrated criminal justice system and significantly lower the barriers on automated information sharing between city, county, and state organizations.

 
  • As part of a larger strategic planning engagement, MTG assisted a metropolitan county in a large Midwestern state in the identification and prioritization of future information exchanges.  Using an in-house- developed information exchange tool, we were able to measure and evaluate the benefit and complexity of each exchange identified.  This value-adding analysis allowed the client to focus its efforts on those exchanges that represented the greatest value.
  • MTG assisted a small Midwestern state in the identification and prioritization of the criminal justice information exchanges.  The work completed established the business case for automation and allowed the state to allocate IT resources to those agencies where the greatest benefits would be realized.

  • As part of a 5-year IT plan for the state patrol, MTG conducted a detailed agency information needs assessment, identifying the external information and internal application systems the agency needs to support its current business process and meet federal mandates.